Practice shows that a properly prepared project is a prerequisite for a successful grant award. As a rule, in the announcement of a grant competition, grant donors indicate which package of documents and in what form applicants should apply. However, while each grantmaker can make its own requirements, there is a certain universal project proposal format.
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Forming the Title Page
Most grantees provide their own sample of the cover sheet or require that the volume of the cover sheet be limited to one page.
The cover sheet is the applicant's business card and contains all the information the grantee needs:
- Title of the project and the applicant.
- Geography of project implementation (a territory where the project will be implemented).
- Term of implementation and cost.
If the grantor does not require a title under the project submission terms, it is still better to submit it - so it will be easier for the experts who will study the application to understand who they are dealing with.
Preparing an Abstract of the Project
The project abstract (sometimes called a “project summary”) follows the title page and contains a summary of the main essence of the project. As a rule, the majority of expert grantors first get acquainted with the abstract and, if it makes a proper impression on them, proceed to further study of the project application. Therefore, the annotation should be as clear, concrete and expressive as possible.
The annotation serves to convince the grantee of the importance and attractiveness of your project. It is in this section that you can concisely present the project and encourage the donor to give preference to it. From what it says, experts need to understand exactly what you want. So do not focus on specific aspects of the project, but write in general.
In the introductory section of the project proposal, information about the applicant for a grant should be provided. In the introduction, the applicant should make a case for credibility and explain why their application deserves donor support. The length of the entry should vary between 0.5-2 pages.
Defining the Purpose of the Project
In particular, the project goal is a general declaration of what has to be done, the purpose of the project, and the expected outcome, i.e. what will be the result of the implementation of the plan provided in it.
At work on the project, it is necessary to consider that on the possibility of its realization, even under the condition of allocation of grant means, a number of external factors will influence. Therefore its developers should make assumptions concerning conditions that will not be subject to control from their side (risks). Identifying and correctly qualifying such assumptions is one of the most challenging aspects of project design.
This section should contain the distribution of the result into several components, in particular:
- Immediate expected results of the project activities.
- Medium-term results (impacts), which are the logical outcome of a combination of outputs.
- Long-term effect - a forecast of the future, the impact that will be felt by a specific
- target audience (group) at the end of the project.
Usually, grantees are interested in how the project's stated need will be funded at the end of the grant period. They want to ensure that the activities for which funds have been allocated will continue beyond the end of the project. It is therefore advisable to present a plan in the project proposal that convinces the donor that the applicant institution has (or will receive) sufficient funds to continue the project tasks beyond the grant period.
The budget section is extremely important to the project, so the content of the project is treated with the utmost rigor by the grant recipient's experts. First of all, attention is paid to:
- The total cost of the project.
- The funds requested.
- The contribution of the organization itself to the costs of its implementation (if there are competitive conditions).
- The funds raised from other sponsors, etc.
An important part of any project is the preparation and submission of reports on its implementation. The grant application should specify by whom they will be presented, their regularity, form, and type. It should be noted that the frequency of preparation of reports is not very important. They can be submitted on a monthly basis or for another period set by the grantee. In any case, the report should reflect the level of project implementation, taking into account the reasons for non-implementation, if any.
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